AI Property Desk connects requests, contractors, evidence, reporting, and approved reminders without hiding ownership of decisions or sensitive resident data.
What comes in, what the system does, where a person decides, and what you get.
01Signal
Resident desk
Register the issue, unit or area, urgency, attachments, access conditions, and preferred contact channel.
02AI layer
Contractor workflow
Route work, collect estimates and evidence, track deadlines, and escalate unresolved cases.
03Human control
Approved decision
A responsible person reviews the critical commercial, technical, safety, or compliance decision.
04Outcome
One request register
Prepare recurring summaries of volume, response, recurring issues, contractors, and authorized receivables actions.
Working example
A process we run ourselves
Our own assistant, not a client installation — it shows the pattern, not a promise of results in your industry.
INTERNALOur own product
VIT ASSISTENT
VITON13 · inside the VITON ID cabinet
Answers members’ questions about VITON13 services on a self-hosted language model. Prices and packages come from a fact sheet generated from our own price ladders, so the model repeats them instead of guessing.
What we did
Input: a member’s question. System: finds the matching service facts and site pages, cites web sources for time-sensitive questions and drafts a short answer. Person: every order becomes a request that someone at the studio answers.
What this does not prove
Our own product, available to members signed in to VITON ID. It shows the pattern — first-party facts in, a person handling the order — not accuracy rates, response times or results for your business.
What is included, what we need from you, and the limits
What the AI operating layer includes
Resident deskRegister the issue, unit or area, urgency, attachments, access conditions, and preferred contact channel.
Contractor workflowRoute work, collect estimates and evidence, track deadlines, and escalate unresolved cases.
Owner reportingPrepare recurring summaries of volume, response, recurring issues, contractors, and authorized receivables actions.
What we need from you
The workflow you want to change and where requests arrive: email, forms, calls, spreadsheets
Examples of real requests with personal data removed
Access to the systems involved, or exports from them
The person who approves prices, commitments and safety decisions
Limits
The system prepares and routes; a person approves prices, terms and safety decisions.
Model, hosting and telephony usage are paid by you directly to the provider.
A pilot covers one workflow and one connected system; anything more is scoped separately.
Options
How much does it cost to automate a workflow, and what is included?
AI Property Desk for Property Management starts at USD 113 for a standard implementation or USD 173 for a custom implementation; typical delivery is 3-15 days.
The published scope includes resident desk, contractor workflow, owner reporting.
VITON13 confirms deliverables, inputs, revisions, exclusions, handoff, timing and final price in writing before production begins.
AI Use-Case Session
A working session that picks one process worth automating and scopes it honestly.
Standard implementationfrom $113
Custom implementationfrom $173
90-minute working session
One process picked and scoped
Written next-step plan
Timeline
1 working day
Revisions
1 clarification round
Not included
build, integrations, licences
You receive
listed deliverables plus a written completion note
A focused review of one process: where it loses time, what data exists, and whether automating it is worth doing at all. The same audit runs for every industry we automate.
Standard implementationfrom $113
Custom implementationfrom $173
One workflow mapped end to end, with the loss points named
Data and integration review against the systems you already run
Pilot scope and a KPI baseline to measure the pilot against
A written recommendation, including “do not automate this yet”
Timeline
2-3 working days from the kickoff call
Revisions
the number of review rounds is confirmed in the written scope
Not included
any build — this ends in a decision, not a system
You receive
listed deliverables plus a written completion note
One live workflow is connected, tested with the team and placed behind human approval. The engagement works the same way for every AI product; what changes is the process being automated.
Standard implementationfrom $213
Custom implementationfrom $313
Individual offer after the scope review
One production workflow, running on your real data
Integration with one CRM or operational system
A human approval gate on every commercial or safety decision
Team onboarding and two weeks of launch support
Timeline
1-2 weeks, with one consolidated correction round
Revisions
the number of review rounds is confirmed in the written scope
Not included
model, hosting and telephony usage — paid by you to the provider
You receive
listed deliverables plus a written completion note
Both routes produce professional work. Scope, deliverables, timeline, revisions, required inputs, exclusions and handoff are confirmed before production. External costs are separate.
USD is the tariff currency; other currencies are indicative conversions.
Process
How the work goes
01
Audit
We map the real workflow, exceptions, data sources, decision rights, and current performance baseline.
02
Blueprint
We define the integrations, approval gates, security boundaries, and the first measurable use case.
03
Pilot
The workflow runs with a limited team, traceable outputs, and human review before critical actions.
04
Scale
After the KPI review, we stabilize the system and expand only where the evidence supports it.
Questions
Frequently asked
How is resident data protected?
The blueprint defines minimum data access, retention, user roles, logging, and approved model boundaries before any production connection.
Can it send debt reminders?
It can support authorized reminder workflows and draft messages. Legal status, amounts, channels, and final actions remain controlled by the operator.
What happens after I order?
Before work starts, we confirm the production mode, final price, deliverables, timeline, revision rounds, exclusions and handoff in writing.
What should I provide before work starts?
Share the goal, current materials, required access, a decision owner and any fixed deadline. The selected scope lists the exact inputs needed for delivery.
How are revisions and changes handled?
The package states the included revision rounds. A new direction, extra output or work outside the confirmed scope is priced for approval before it begins.
One message and one way to reach you are enough. No account needed. We confirm what is possible, the scope and the final price in writing before work starts.
We reply using the contact you choose, usually within one working day.
Scope in writing before work starts: deliverables, revision rounds and what is not included.
Remote delivery worldwide, in five languages, with prices shown in your currency.
No account needed. Attachments are encrypted in this browser before upload.
Other ways to reach the studio
Direct lineWrite to the studio directly
No account and no waiting on a form: what you write lands in the studio's cabinet the moment you send it, and the reply appears right here and in your email.
Reply in 1 to 13 minutesDuring studio hours. A message sent at night is answered first thing in the morning.
What happensYou write what you want in your own words. The message goes straight into the studio's inbox with this service and the chosen package attached. The studio answers here, in this window, within 1 to 13 minutes during working hours, and a copy of every reply goes to your email. No account is created.What happens
Services from $13
AI reduces repetitive production time. VITON13 passes that efficiency back to the client while human review remains part of every delivery.
Directional model, not a savings guarantee. A paid audit validates volumes, exceptions, integration cost, quality requirements, and the real baseline before any investment decision.
Site fixes from $33, Next.js websites from $73, business sites from $113. Agreed scope, responsive build and launch support included.
from $33
[Service field guide]
How AI Property Desk for Property Management works, what is included and how to prepare
AI Property Desk for Property Management is most useful when it is treated as a working system rather than an isolated deliverable. The goal is to connect residents, contractors, reports with a visible business outcome, a controlled process and files or tools that remain usable after launch.
01
Property management becomes visible at the exact moment something stops working.
We turn that moment into a transparent service record instead of a chain of repeated calls, uncertain promises, and untraceable contractor messages.
Residents do not experience a management company as an organization chart. They experience the time to acknowledgement, the clarity of the next action, and whether they must explain the same problem again.
AI Property Desk gives every request a durable identity, routes it through approved rules, and connects the contractor evidence back to the original issue. The result is not only faster communication; it is operational memory the owner can inspect.
Trust grows when the resident sees progress and the operator can prove what happened.
02
What is included
The exact scope depends on the brief, but the working structure below shows the parts we normally connect into one delivery line.
01
Resident desk
Register the issue, unit or area, urgency, attachments, access conditions, and preferred contact channel.
02
Contractor workflow
Route work, collect estimates and evidence, track deadlines, and escalate unresolved cases.
03
Owner reporting
Prepare recurring summaries of volume, response, recurring issues, contractors, and authorized receivables actions.
03
How the project moves
Every stage has an observable output. Feedback is tied to the commercial or operational objective, so approval does not depend on taste alone.
01
Audit
We map the real workflow, exceptions, data sources, decision rights, and current performance baseline.
02
Blueprint
We define the integrations, approval gates, security boundaries, and the first measurable use case.
03
Pilot
The workflow runs with a limited team, traceable outputs, and human review before critical actions.
04
Scale
After the KPI review, we stabilize the system and expand only where the evidence supports it.
04
Who this service is for
The strongest fit is a team with a real decision, a responsible owner and access to the inputs required to validate the work.
Property managers
For residential, mixed-use, office, retail, and managed community portfolios.
Facility operators
For teams coordinating residents or tenants, internal staff, and external contractors.
05
Scope and starting price
Published prices are starting points. The final scope depends on volume, integrations, research depth, number of decision-makers and the level of launch support.
AI Use-Case Session
A working session that picks one process worth automating and scopes it honestly.
A focused review of one process: where it loses time, what data exists, and whether automating it is worth doing at all. The same audit runs for every industry we automate.
One live workflow is connected, tested with the team and placed behind human approval. The engagement works the same way for every AI product; what changes is the process being automated.
